Step by step write-ups of the tasks
Each repeated task written down step by step, as your team does it today. One short intake collects them.
An AI automation audit of your team's workflows
A workflow map finds the work worth automating first: tasks that repeat every week, take hours and follow the same steps. It is for teams with repetitive work in outreach, research, CRM entry or reporting. We are based in Montreal and work in French and English.
Run it in the agent
Which of your team's tasks should AI take first?
Give the agent your website, then list the tasks your team repeats and the hours they take. It maps each one by effort, time back and risk, and writes the first three set-ups. Free, with a free account.
What we do
We find the work worth automating first: tasks that repeat every week, take hours and follow the same steps.
Hours spent and tools used on each
How long each task takes and which tools it runs through, so the time at stake is visible before anything is built.
A shortlist ranked by time saved and risk
What to automate first, and why. Tasks that save the most time with the least risk of a mistake reaching a customer come first.
The details
Where it usually goes wrong
Automating the wrong task first
The visible task gets automated while the one that eats ten hours a week stays manual.
Steps that live in one person's head
A task nobody has written down cannot be handed to an agent, or to a new hire.
Savings guessed
Without hours counted before, nobody can show what the automation saved after.
Risk left unweighed
Some output can go out unreviewed; some reaches a customer. Mixing the two is where automation goes wrong.
The first 90 days
- First
Collect
- The intake, filled in by the people who do the work
- Follow-up questions where a step is unclear
- Then
Write it down
- Each task written step by step
- Hours and tools counted per task
- The before-AI baseline set
- At the end
Choose
- The shortlist, ranked by time saved and risk
- What to build first, and what a person should keep reviewing
What you get
- One short intake your team fills in once, covering tasks, tools and costs
- Step by step write-ups of the tasks
- Hours spent and tools used on each
- A before-AI baseline of hours and tool costs
- A shortlist ranked by time saved and risk
What we measure
- Hours per task per week
- Counted before anything is built, so the saving can be shown after.
- Tool costs before AI
- The baseline the new setup is compared against.
- Risk if output goes out unreviewed
- Decides where a person stays in the loop.
Where the work happens
- The tools you already use: Google Workspace or Microsoft 365, your CRM, Claude or ChatGPT
Why Growth Machines
- We start with the tools you already pay for. The Altitude Sports automation runs on one script and one spreadsheet.
- We build inside your own licenses, so your data stays in your accounts and your team keeps what we build.
- The collective behind Growth Machines includes a Head of Software Development.
- David Zagury, the founder, built MediaPlan.ca, an AI-powered media planning system.
Who it is for · What we need from you
- Teams with repetitive work in outreach, research, CRM entry or reporting.
- Companies already paying for Claude, ChatGPT or OpenAI seats.
- Leaders who want to know what is worth automating before paying for a build.
Step by step write-ups of the tasks, your tool list and costs, seat details, and read-only access where needed. One short intake covers it all.
How fees work
A fixed fee, agreed before work starts. No hourly billing.
Read-only access, built inside your own licenses, scoped after the discovery call.
Questions
What is a workflow map?
A shortlist of the work worth automating first: tasks that repeat every week, take hours and follow the same steps, ranked by time saved and risk.
What do you need from us?
Step by step write-ups of the tasks, your tool list and costs, seat details, and read-only access where needed. One short intake covers it all.
Do we need new software?
Usually not. We start with the tools you already pay for. The Altitude Sports automation runs on one script and one spreadsheet.
What can be automated?
Research, outbound drafting, CRM entry, reporting and content are the most common. The workflow map shows what is worth doing first in your team.
What happens after the map?
We build the agents and workflows on the shortlist inside your licenses, with a person approving what goes out, then tune quality with your team on real output.
See where you stand in minutes.
Open the growth agent and give it your website and your goals. It reads your site, looks at your first screen like a visitor, asks ChatGPT, Gemini and Google AI Mode what they say about you, and ranks what to do. Then do the work with your team, or hand it to the studio.