Sample deliverable for a fictional company. Real ones are built from your team's own work.Harrowfield Supply is a fictional Montreal distributor of packaging and janitorial supplies. Every name and number in this sample is invented.

1. Prompt 01

   Follow up on an open quote

   When to use it. A quote has had no reply after five working days.

   You are a sales rep at Harrowfield Supply, a Montreal distributor of packaging and janitorial supplies. Write a short follow-up email to [contact name] at [company] about quote [number] for [products], sent on [date]. Keep it under 80 words. Ask one question that is easy to answer, such as whether the quantities still fit. Do not offer a discount. Write in [French or English].

   Check before you use the output

   • The quote number, products and date match the quote.
   • No price, discount or delivery date that you did not give it.
   • It sounds like you. Change any phrase you would not say.
2. Prompt 02

   Turn call notes into a CRM entry

   When to use it. Right after a sales call, before the next one.

   Here are my rough notes from a call with [company]: [paste notes]. Turn them into a CRM entry with these fields: contact, products discussed, quantities, objections, next step, date of next step. Use only what is in my notes. Where a field is not in the notes, write "not discussed".

   Check before you use the output

   • Every field comes from your notes, nothing added.
   • The next step and its date are the ones you agreed.
   • Quantities and product names are exact.
3. Prompt 03

   Write a product description in French and English

   When to use it. A new item goes on the website.

   Write a product description for [product name] for a business buyer. Facts: [size, material, quantity per case, uses, certifications]. Write 60 to 90 words in English, then the same description in Quebec French, written for a Quebec reader rather than translated word for word. Use only the facts given.

   Check before you use the output

   • Every specification matches the supplier sheet.
   • The French reads naturally to a Quebec buyer. Ask a French speaker on the team.
   • No claim such as eco-friendly unless the product is certified.
4. Prompt 04

   Answer a price objection

   When to use it. A customer says a competitor is cheaper.

   A customer says [competitor] is cheaper for [product]. Our price is [our price], theirs is [their price if known]. What we offer that matters to this customer: [delivery speed, stock, account manager, payment terms]. Draft a reply of under 100 words that acknowledges the price difference, states what they get from us, and asks whether that matters for this order. Do not criticize the competitor.

   Check before you use the output

   • Every promise is one the company keeps today.
   • The prices are current.
   • The tone fits this customer and this relationship.
5. Prompt 05

   Find wasted ad spend in the search terms

   When to use it. Once a week, on the Google Ads search terms report.

   Here is our Google Ads search terms report for the last 30 days: [paste rows with search term, cost, clicks, conversions]. We sell packaging and janitorial supplies to businesses, not to consumers. List the terms that cost money and never convert and look unrelated to a business buyer. For each, suggest a negative keyword and its match type, and say why in one line.

   Check before you use the output

   • Each suggested negative would not block a term that does convert.
   • Brand and product names you sell are not on the list.
   • A person makes the change in Google Ads, not the tool.
6. Prompt 06

   Summarize the month for leadership

   When to use it. The first week of each month.

   Here are this month's numbers and last month's: [paste spend, clicks, quote requests, top campaigns]. Write a summary of five sentences for our leadership team: what changed, the likely reason, and one decision we should make. Use only the numbers given. Say so when a number cannot explain a change on its own.

   Check before you use the output

   • Every number in the summary appears in what you pasted.
   • The reason given is one you can defend in the meeting.
   • The decision is one leadership can make.
7. Prompt 07

   Prepare for a customer visit

   When to use it. The day before a visit or a call with a key account.

   Here is the order history for [company] for the last 12 months: [paste export]. Prepare a one-page brief for my visit: what they buy and how often, what changed in the last quarter, items they used to buy and stopped, and three questions worth asking. Use only the data given.

   Check before you use the output

   • The products and dates are right.
   • The questions fit what you know about the account.
   • Nothing in the brief is shared with the customer as is.